New Reimbursement Policy Effective July 1, 2019

Good afternoon,

As MSU travelers transition to the new travel polices that became effective July 1, 2019 we are addressing the issue of late Expense Report submissions.  New travel policy indicates that Expense Reports for out of pocket expenses submitted more than 90 days after the trip return date will not be reimbursed.  In order to provide a transition period we are allowing the following related to Expense Reports submitted more than 90 days after the trip return date, via either a KFS Disbursement Voucher (DV) or a Concur Expense Report:

 

Submitted from July 1 – 31, 2019

  • May be reimbursed with written business reason for lateness and approval from an MAU budget officer or higher. 

 

Submitted after July 31, 2019 

  • Out of pockets expenses submitted more than 90 days after the trip return date will not be reimbursed.  A KFS DV will be disapproved and a Concur Expense Report will be sent back without processing.

 

We urge units to ensure that all out of pocket travel reimbursements are submitted so that this deadline is met.  Feel free to contact us if you have any questions.

 

 

Deborah Gulliver,

University Travel Manager

Michigan State University

Direct:  517.355.0343

http://travel.msu.edu

 

Ethel J. Mason

Accounting Manager

Michigan State University

Hannah Administration Building

426 Auditorium Rd Room 360

East Lansing, MI 48824

Phone: 517.884.4178

E-mail: masonet@msu.edu